Section 1. An
Executive Committee shall be elected for one calendar year by general membership to carry
out all activities to fulfill the mission of the association. The election will be held
under the supervision of a Nominating Committee at the annual general body meeting of the
Association at the end of each year preferably in the month of December.
Section 2. The Executive Committee shall consist of the
following office bearers:
The Cultural Secretary
The Youth Secretary
The Immediate Past President (no voting rights)
Section 3. Responsibilities of the Office
The President shall: (a) be responsible for the overall function of the Executive
Committee, (b) preside over and conduct all Executive Committee and general body meetings,
(c) coordinate the activities of other office bearers to achieve the goals of the
Association, and (d) be the spokesperson for the association to communicate with other
similar organizations in the United States to exchange ideas and further the cause of the
The Vice-President shall: (a) act as an aid to the
President, and (b) carry out the duties of the President in his absence.
The Secretary shall: (a) be responsible for
correspondences of all matters of the Association to its members, (b) record the minutes
of the Executive committee and general body meetings, and (c) perform other duties
delegated to him by the President, the Executive Committee or the membership as a whole.
The Treasurer shall: (a) be responsible for the
financial operation of the Association, (b) keep an accurate account of all revenues and
expenses for all activities throughout the year, (c) be, in addition to the President,
authorized to sign the Association's bank checks by virtue of their ex-officio positions
and (d) present a financial report at the last general body meeting of the year preferably
in December, and at other times if required by the Executive committee or the general
The Cultural Secretary shall: (a) be responsible for all
cultural and festive activities throughout the year, (b) plan and organize various events
to promote the Bengali culture and traditions, (c) if financially feasible, invite
well-known artists or groups of artists from outside for performances, and (d) coordinate
all these activities with the Youth Secretary.
The Youth Secretary shall: (a) be responsible for all
activities related to young adults and children of the Association, and (b) coordinate
these activities with the Cultural Secretary.
Section 4. If necessary under some
circumstances, two office bearers for any
position of the Executive Committee may be elected by
the general body for convenience of the operation of the Committee.
Section 5. In the event of a vacancy in the
Executive Committee, the Executive Committee shall select, after consultation with the
Board of Trustees, an individual from general membership to fill the position for the
remainder of the term.
Section 6. The Executive Committee shall meet
as often as necessary to carry out
the activities of the Association. The quorum for the
Executive Committee meeting shall be the simple majority of the committee members
exclusive of the immediate past President. Any member of the Association may attend the
Executive Committee meeting, but shall have no voting right.
Section 7. The Executive Committee shall seek
the approval of the general body for expenditure exceeding $7000 for any special event.
Section 8. The office bearers of the Executive
Committee shall serve without any monetary compensation.